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Microsoft 365 Apps for Enterprise. Office for students & staff (home use)

Microsoft 365 Apps for enterpriseKU Leuven offers it's staff & students a free Microsoft 365 Apps for enterprise license. Staff & students of all different courses, departments & campuses of KU Leuven can use this license.

Microsoft 365 Apps for enterprise is a part of Microsoft 365 & contains the suite of Office applications, which can be used locally on deskstops / laptops, mobile devices & online.

OneDrive for Business is also a part of this license. OneDrive is an online cloud storage space where you can save your data / files. This data is accesible via different devices, for example: PC, tablet, smartphone. If you have connection to the internet, you can access this data. The data can be synchronised with a local map. There is also the possibility to share the data with other staff members, students or external members so you can work as a group in the same files. Each staff member & student of KU Leuven has their own OneDrive folder of 2 TB (2000 GB) of storage space. 

Shortcuts

installation Microsoft Office 365

Do you wish to install the Microsoft Office 365-apps on your PC? You can do this via office.kuleuven.be.

The step-by-step plan below explains the installation process in detail.

attention!

If you would get a pop-up window during any step of the installation like the one below, it's very important to uncheck the checkmark & to not click 'OK' at the bottom right of the pop-up window but to click "No, only sign in on this app".

choose the correct type of account

During the installation, if you would get the question below, always choose "Work- or school account".

 

Step-by-step installation

  • Go to office.kuleuven.be & log in via the Central Login.
  • You are now logged in on the Office 365-portal where you have access to the online Office applications. Via the "Install Office" button on the top right of the page, you can choose to download Office.
  • You can choose the standard installation (this installation will use you preferred / system language) or you can choose a different language version. You can choose the different version by choosing 'other installation options'.
  • In the following screen you can choose the preferred language, the preferred operating system or you can manage your active Office installations.
  • The installation program will be downloaded & executed. Further instructions are below.
  • Go to office.kuleuven.be & follow the steps below to download the software.
     
  • Execute the downloaded program / file. The installation process will now start.

  • Office will be installed in the background. You'll receive a message once the installation program is complete.

     
  • When you start an Office program for the first time, you'll be asked to accept the license agreement:
  • Once you have accepted, you'll be asked to log in & activate the license. Fill in your KU Leuven mail address in this field & click "Next":
  • The next screen is the Central Login. Here you fill in your KU Leuven username (u-number / r-number / s-number) as username & your chosen KU Leuven password in the password field (or log in via the KU Leuven Authenticator).

  • Lastly you'll get the option to change the privacy settings:

  • Office has now been installed on your Windows device. 
  • ATTENTION: If you are not signed in with a Microsoft account on Windows, you'll get the option to use your account everywhere on your device. Do NOT click 'Yes', select the 'This app only' option on the bottom left. Make sure the 'Allow my organization to manage my device' is NOT checked.
     

 

  • Go to office.kuleuven.be & follow the instructions above to download the installation program / file.
     
  • Start the installation program via your Downloads map.

     
  • Click "Continue" a few times to execute the installer.

     
  • Once you start Office you'll be asked to activate the program. Click "Sign in".

     
  • Log in with your KU Leuven mail address. If you get the question regarding the type of account, choose "Work- or school account". Next page is the Central Login page. Log in with your KU Leuven username (u-number / r-number / s-number) as username & your chosen KU Leuven password in the password field (or log in via the KU Leuven Authenticator).
  • Office will be activated & you can get to work.

     
  • Important: You are now signed in with your KU Leuven account in your Office environment. If you are using a shared device (e.g. family computer) this is not always an ideal situation, because this will grant access to your KU Leuven OneDrive data. Once you've completed the activation process above, you can sign out & sign in with a different Microsoft account. Your KU Leuven Office will remain active.

  • Download Word, Excel & PowerPoint in the App Store, the Windows Store or the Google Play Store to install the apps on your iPad, Windows tablet or Android device. For smartphones (iPhone, Android) activation is very similar, but there is a separate smartphone Office Mobile app that combines Word, Excel & PowerPoint in 1 app.
  • The screenshots below were made on an iPad. The activation is very similar on Windows Mobile & Android devices.
     
  • To activate Office, you'll have to sign in on one of the Office apps (e.g. Word). Click "Sign in".

     
  • Fill in your KU Leuven mail address & click Next. If you get a question regarding the type of account, choose "Work- or School account".

     
  • Next screen is the Central Login. Log in with your KU Leuven username (u-number / r-number / s-number) as username & your chosen KU Leuven password in the password field (or log in via the KU Leuven Authenticator).
  • Office will be activated.

     
  • Office is now activated. You can get to work.

     
  • Important: You are now signed in with your KU Leuven account in your Office environment. If you are using a shared device (e.g. family computer) this is not always an ideal situation, because this will grant access to your KU Leuven OneDrive data. Once you've completed the activation process above, you can sign out & sign in with a different Microsoft account. Your KU Leuven Office will remain active.

The installation steps on smartphone are very similar to the ones on a tablet. Download Office Mobile & follow the instructions. As example you can check the screenshots (made on an iPhone) below.

     

 

To deactivate an Office installation (e.g. you are no longer using the device) you can follow the steps below:
  • Go to office.kuleuven.be
  • Click "Install Office" & then "Other install options".
  • Click on View apps & devices
  • Click on Sign out next to the computer name that you wish to deactivate.
  • You can now install Office 365 on another computer.