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How to join KU Leuven?

The official request for a staff appointment

The official request for a staff appointment
Information for: externals


As an internationally oriented university, KU Leuven welcomes a large number of international staff members.

If you are interested in joining our staff, you first need to contact the faculty/department of your choice to discuss the options. There are several ways to do so:

  • you can apply for one of the KU Leuven vacancies (for an overview, see the KU Leuven jobsite);
  • you can be invited by a KU Leuven colleague to join his/her faculty/department;
  • you can contact a KU Leuven staff member directly to explore the possibilities to join his/her entity.

Once a faculty/department agrees to offer you a position and/or to host you, that faculty/department needs to request your appointment as a staff member:

  • If you applied for a vacancy, the appointment request is automatically initiated once you are selected for the job;
  • If you did not apply for a vacancy, but did receive confirmation from a faculty/department that they are willing to host you, the faculty/department needs to contact the HR consultant for more information on how to initiate your appointment.

Once your staff appointment has been officially approved, you will receive an e-mail from the HR Department.

Students can find more information on the webpages of Student Services.